I2V IBM Case Management, Business Automation Specialists, Filenet UKI2V IBM Case Management, Business Automation Specialists, Filenet UKI2V IBM Case Management, Business Automation Specialists, Filenet UKI2V IBM Case Management, Business Automation Specialists, Filenet UK
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Solutions for Legacy Data Clean Up

  • Solutions for Legacy Data Clean Up
  • Solutions for Safeguarding
  • Solutions For Customer Service
  • Solutions For GDPR
    • Subject Access Requests
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    • Privacy Risk Impact Assessments
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  • Monitoring your ECM Platforms
Home Solutions Overview Solutions for Legacy Data Clean Up

Solutions for Legacy Data Clean-Up For GDPR Compliance

The Data Protection Officer of a business needs insight into its organisation’s unstructured data estate (network file shares, SharePoint sites and Exchange). They needed to identify where individuals’ Personal Data resided and ensure it was managed according to the GDPR, and not impacting the rights of the individual.

Initial attempts to identify this Personal Data using mainly manual processes proved:

  • the results would be extremely inconsistent and as such unreliable
  • there was no way the process would be complete in any reasonable timescale for GPPR compliance – estimate for completion was in years, not months or weeks
  • it was too impactful on the business – business users were having to spend a considerable amount of their working day on data identification tasks

The lack of visibility of Personal Data being held by an organisation also means that they would not be able to respond in a complete manner to DSARs (Data Subject Access Requests).

This would be further exacerbated due to a lack of information governance within an organisation, resulting in a massive over retention of the unstructured data they stored, meaning that far more data than really necessary was going to have to be analysed.

The Outcome

The StoredIQ solution provides a single consistent approach to discovery across all unstructured data repositories – allowing the easy identification of personal information and the ability to perform remediation actions as required. As a result, companies are able to quickly query their unstructured data estates in support of Data Subject Access Requests.

Furthermore, having built this single view of their data to support their GDPR initiatives, the information that the solution provides can be used to support additional use cases:

IT operations:

  • Storage costs and efficiencies – the initial ROT removal provided immediate savings
  • Duplication of data
  • Categories and age of data being held
  • Data retained for users no longer with the company
  • It could provide genuine data from which to build and implement an Information Retention Strategy

The initial removal of Redundant, Obsolete or Trivial data (ROT) has an additional positive impact on the business. Users, especially those in customer-facing roles, find they spend less time finding the right information and more time focusing on their customers.

I2V unstructured data discovery
I2V Analytics

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  • Home
  • About
    • About
    • Why Choose I2V?
    • IBM Expertise
    • Meet The Team
    • Case Studies
      • Case Study: Permanent TSB
      • Case Study: A Large UK Benefits Consultancy Pensions Admin)
      • Case Study: A Leading Investment Bank
      • Case Study: A National Sporting Organisation – Safeguarding
  • Services
    • Services Overview
    • Managed Services
    • Unstructured Data Discovery
    • Content Migration
    • System Upgrades
    • Solution Design and Implementation
    • Monitoring your ECM Platforms
    • Consultancy
    • Case Studies
      • Case Study: Permanent TSB
      • Case Study: A Large UK Benefits Consultancy – Pensions Admin
      • Case Study: A Leading Investment Bank
      • Case Study: A National Sporting Organisation – Safeguarding
  • Solutions
    • Solutions Overview
    • Solutions For Customer Service
    • Solutions For GDPR
      • Data Breach Management
      • Subject Access Request
      • Privacy Risk Impact Assesment Management
    • Solutions For Complaints
    • Solutions For Guidewire
    • Solutions for Legacy Data Clean Up
    • Solutions for Safeguarding
    • Monitoring your ECM Platforms
    • Case Studies
      • Case Study: Permanent TSB
      • Case Study: A Large UK Benefits Consultancy – Pensions Admin
      • Case Study: A Leading Investment Bank
      • Case Study: A National Sporting Organisation – Safeguarding
  • By Industry
    • Industries Overview
    • Banking and Finance
    • Insurance
    • Pensions Administration
    • Fund Management
    • Telecoms & Media Industry
    • Fleet Management
    • Case Studies
      • Case Study: Permanent TSB
      • Case Study: A Large UK Benefits Consultancy Pensions Admin
      • Case Study: A Leading Investment Bank
      • Case Study: A National Sporting Organisation – Safeguarding
  • Blog
  • News
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I2V IBM Case Management, Business Automation Specialists, Filenet UK